Dragon Medical Guide to Going Digital

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Dragon Medical Guide to Going Digital

After many years of using a cassette recorder and a person to transcribe everything for you, you are finally ready to make the switch to digital recording and using software to transcribe your notes. This may seem overwhelming at first so we at Dragon Medical wanted to write this post to help guide you through the process. As always, if you have questions not addressed in this post, please reach out to us, one of our knowledgeable reps are standing by to help you through this transition.

Before we dive into digital transcription and software to transcribe your notes and recordings, I want to quickly review the process that you’re most likely familiar with already. If you are planning on going digital, you’ll want to know how the process will change with new transcription equipment.

The standard path for voice recordings is as follows: the voice is recorded, that file is transferred to the individual that will do the transcription and then lastly it is transcribed, most likely by someone with foot pedals who listens and goes start stop, start stop, start stop, and so on as they listen to it and type a few words at a time, a very labour intensive process especially if you speak easy and freely dictating lots of notes.

Now that we know the process it’s time to dive into how digital transcription and transcription equipment can streamline this saving you both time and money.

First on the list is the recorder. Digital recorders are much more powerful and capable than the old cassette recorders. With modern digital recording devices, such as the Olympus DS-7000 or Philips DPM 8000, you have the capability to edit your recordings directly on the device before sending them off to be transcribed. You can play back parts of your recording, over write it and even add amendments at the end. Combine this functionality with noise cancelling microphones and you have one very powerful recorder that can capture everything you have to say and then some!

Next on the list is the file transfer. Depending on your recorder and transcription equipment, it will be either a manual or automatic transfer process. I’ll start with manual transfer. If your recorder takes memory cards and you record on the memory cards, you may transfer your files by physically handing over the memory card to the person who will be doing your transcription for you. Manual transfer can also happen when you plug your recorder into the computer and selectively choose which files to send off, whether it be via email, a local server or FTP. More likely than not, if you are still using this method your transcription isn’t automated by Dragon Medical Practice Edition 2. Using Dragon Medical you are able to have everything done automatically. The moment you dock or plug in your recorder, Dragon will automatically take those new recordings and transcribe them for you.

The transcribing by Dragon leads me into the third and final part of the process which is the transcription. The old fashioned way was to either send it off to a transcription company or done by an in house team whose sole job was to listen to recordings and use a combination of foot pedals to start stop the recording and type a few words at a time. The new modern way to use a program such as Dragon Medical which can take your recording and automatically transcribe the entire thing in a matter of minutes, in fact it takes less than a minute to transcribe each minute of recording. Using Dragon Medical as your transcription program allows for the entire process to be fully automated, all you need to do is record your dictation, dock your recorder on your lunch break and when you come back from lunch, all of your morning notes are transcribed waiting to be copied into patient charts!